Name: SEO
Brand: Seologist
Rating: 5 (9 reviews)

SEOLOGIST, a One Core Partners company, respects your privacy and is committed to protecting the personal information you share with us when you visit our website, contact our team, request a consultation, use our online forms, subscribe to communications, or engage us for SEO and digital marketing services.

This Privacy Policy explains what information we collect, how we use it, how we protect it, and what choices you have.

SEOLOGIST operates from Canada and serves businesses across North America and other markets. The data controller responsible for personal information collected through this website is:

SEOLOGIST

A One Core Partners company

1000 Finch Avenue West, Suite 222

Toronto, Ontario M3J 2V5

Canada

Phone: 1-866-811-7993

Email: hello@onecorepartners.com

A separate postal address may be used for mail correspondence only and does not change the registered address of the data controller above. The postal address is 1027 Finch Avenue West, Suite 30013, North York, ON M3J 2V5, Canada.

1. Information We Collect

We may collect personal information directly from you, automatically through our website, or through third-party platforms that support our business operations.

Information you provide to us

We may collect information when you:

Fill out a contact form
Book a call or request a consultation
Subscribe to our newsletter or marketing communications
Download a resource or submit a lead form
Communicate with us by email, phone, chat, or social media
Become a client or prospective client
Provide access to marketing, analytics, or SEO platforms for service delivery

This information may include:

Name
Company name
Job title
Email address
Phone number
Website URL
Business address
Information about your business, goals, market, competitors, or SEO needs
Details you choose to include in messages, forms, briefs, or documents
Billing and payment-related information, where applicable
Client-side project information needed to deliver our services

Information collected automatically

When you visit our website, we may automatically collect certain technical and usage information, including:

IP address
Browser type and version
Device type
Operating system
Pages viewed
Time spent on pages
Referring pages or campaigns
Approximate geographic location
Cookie identifiers
Interaction data, such as clicks, form starts, scroll depth, and conversions

This information helps us understand how visitors use our website, improve user experience, measure marketing performance, and protect the website from abuse.

Client SEO and marketing data

When we provide SEO, analytics, content, technical audit, digital PR, or related marketing services, clients may give us access to business platforms such as:

Google Search Console
Google Analytics
Google Business Profile
Google Tag Manager
CMS platforms
SEO tools
Advertising platforms
CRM or lead tracking systems
Website crawlers and analytics dashboards
Reporting tools

We use this information only to provide the agreed services, prepare audits, monitor performance, deliver reports, and support strategic recommendations.

2. How We Use Personal Information

We may use personal information for the following purposes:

To respond to inquiries and consultation requests/li>
To book discovery calls and meetings/li>
To prepare proposals, audits, estimates, and strategy recommendations/li>
To provide SEO, AI SEO, content, analytics, consulting, and related digital marketing services/li>
To manage client relationships and project communication/li>
To create reports, dashboards, technical recommendations, and performance reviews/li>
To improve our website, services, content, and user experience/li>
To send newsletters, updates, resources, or marketing communications where permitted/li>
To measure the effectiveness of our website, campaigns, and content/li>
To protect our website, systems, clients, and business from misuse, fraud, or security threats/li>
To comply with legal, regulatory, accounting, tax, or contractual obligations/li>
To enforce our agreements, terms, and business policies/li>

We do not use personal information for purposes that are incompatible with the purpose for which it was collected unless we obtain consent or are otherwise permitted by law.

3. Consent

Our consent model is consistent with PIPEDA and, where applicable, GDPR/UK GDPR requirements:

Implied consent. By submitting personal information to SEOLOGIST in the course of using our website, communicating with us, or engaging our services, you provide implied consent to the collection, use, and disclosure of your information for the purposes set out in this Privacy Policy and reasonably expected in the circumstances.

Express consent. For certain activities — including subscribing to marketing newsletters, accepting non-essential cookies, or authorizing access to third-party platforms on your behalf — we will request your express consent (for example, by checkbox, opt-in confirmation, or signed authorization).

You may withdraw consent at any time, subject to legal or contractual restrictions. Withdrawing consent may limit our ability to provide certain services or respond to requests.

4. Marketing Communications

If you subscribe to our newsletter, download a resource, request a consultation, or otherwise provide your contact information, we may send you relevant updates, insights, offers, event invitations, or marketing communications.

We only send commercial electronic messages with consent or where permitted by applicable law, including Canada’s Anti-Spam Legislation (CASL).

Every marketing email will include a clear unsubscribe option. You may unsubscribe at any time by using the link in the email or contacting us at hello@onecorepartners.com.

5. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to operate, improve performance, analyze traffic, personalize the user experience, and measure marketing campaigns.

Cookies may be set by SEOLOGIST or by third-party service providers, including analytics, advertising, CRM, and website performance tools.

For more details, please review our Cookie Policy.

6. How We Share Information

We do not sell your personal information.

We may share information with trusted third parties only where necessary for business, service delivery, legal, security, or operational purposes.

These may include:

Website hosting providers
Analytics and reporting platforms
CRM and email marketing platforms
Scheduling and communication tools
Payment processors and accounting providers
SEO, analytics, and marketing software providers
Contractors, consultants, or service partners assisting with client work
Legal, financial, insurance, or professional advisors
Government, regulatory, or law enforcement authorities, where required by law

When we use service providers, we take reasonable steps to ensure they protect personal information and use it only for authorized purposes, including by entering into data processing agreements where appropriate.

7. International Transfers

SEOLOGIST is based in Canada, but some service providers, platforms, contractors, or business systems may process or store information in Canada, the United States, the European Economic Area, the United Kingdom, or other jurisdictions.

When personal information is transferred outside your province, state, or country, it may be subject to the laws of the jurisdiction where it is processed or stored, including, in some cases, lawful access by foreign authorities.

Where applicable, we rely on the following safeguards for international transfers:

Adequacy decisions issued by relevant data protection authorities;
Standard Contractual Clauses (SCCs) or the UK International Data Transfer Agreement (IDTA) with our processors;
Data processing agreements that impose contractual confidentiality, security, and limited-purpose obligations on our service providers;
Technical and organizational measures such as access controls, encryption in transit, and limited access on a need-to-know basis.

8. Retention of Personal Information

We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy, provide services, maintain business records, comply with legal obligations, resolve disputes, and enforce agreements.

Retention periods may vary depending on the type of information and the reason it was collected.

Examples:

Website inquiry data may be retained for follow-up and business development purposes.
Client project data may be retained for the duration of the engagement and for a reasonable period afterward.
Billing and contractual records may be retained as required for tax, accounting, and legal purposes.
Marketing subscription data may be retained until you unsubscribe or request deletion, unless required by law.

When information is no longer needed, we securely delete, anonymize, or archive it in accordance with reasonable business and legal practices.

9. Security and Breach Notification

We use reasonable administrative, technical, and organizational safeguards to protect personal information against unauthorized access, loss, misuse, disclosure, alteration, or destruction.

These safeguards may include:

Access controls
Password-protected systems
Secure cloud platforms
Limited access to client data
Internal confidentiality practices
Secure communication and file-sharing processes
Monitoring and review of business systems where appropriate

No method of transmission or storage is completely secure. We cannot guarantee absolute security, but we take reasonable steps to protect the information entrusted to us.

Breach notification. In the event of a security incident involving personal information that poses a real risk of significant harm, SEOLOGIST will notify affected individuals and the relevant supervisory authority — including the Office of the Privacy Commissioner of Canada under the Breach of Security Safeguards Regulations (PIPEDA) and, where applicable, the relevant supervisory authority in the EEA or the United Kingdom — as required by applicable law, and will keep a record of such incidents.

10. Your Privacy Rights

Depending on where you are located, you may have the right to:

Request access to the personal information we hold about you
Request correction of inaccurate or incomplete information
Withdraw consent where processing is based on consent
Request deletion of personal information, subject to legal or contractual limits
Request data portability to another service provider, where applicable
Object to or restrict processing of your personal information, where applicable
Ask how your personal information is used or disclosed
Ask questions about our privacy practices
Not be subject to a decision based solely on automated processing producing legal or similarly significant effects
File a complaint with the relevant privacy authority

To make a privacy request, contact us at:

hello@onecorepartners.com

Subject line: Privacy Request

We aim to respond to verified privacy requests within thirty (30) days, in accordance with applicable Canadian and international privacy laws. We may need to verify your identity before responding to certain requests.

Supervisory authorities. If you are not satisfied with our response, you may file a complaint with the Office of the Privacy Commissioner of Canada under PIPEDA, your provincial privacy commissioner where applicable, or, where GDPR or UK GDPR applies, your local supervisory authority in the EEA or the United Kingdom.

11. Privacy Contact

Privacy-related inquiries are handled by SEOLOGIST’s designated Privacy Contact. You may reach the Privacy Contact at hello@onecorepartners.com (subject line: Privacy Request) or by mail at the address in Section 18. The Privacy Contact is responsible for overseeing compliance with this Privacy Policy and acting as the point of contact for individuals and regulators.

12. Visitors in the European Union and United Kingdom

Where the EU General Data Protection Regulation (GDPR) or the UK GDPR applies to your personal information, the following additional information applies.

Legal bases for processing.

We process personal information based on one or more of the following:

Consent — for marketing communications, non-essential cookies, and certain optional features;
Contractual necessity — to provide services you have requested or to enter into a contract;
Legitimate interests — to operate our business, respond to inquiries, secure our systems, and improve our services, balanced against your rights and freedoms;
Legal obligation — to comply with applicable laws and regulatory requirements.

Your rights. You may exercise the rights of access, rectification, erasure, restriction, portability, and objection, as well as the right to withdraw consent and to lodge a complaint with your local supervisory authority.

International transfers. See Section 7. We rely on Standard Contractual Clauses, the UK IDTA, adequacy decisions, or other lawful transfer mechanisms where applicable.

13. Automated Decision-Making

SEOLOGIST does not use fully automated decision-making that produces legal or similarly significant effects on individuals. Where we use analytics, scoring, or qualification tools as part of routine marketing or service operations, meaningful human review forms part of any decision that materially affects you.

14. Business Client Data

When SEOLOGIST processes information on behalf of a client as part of an SEO, analytics, content, technical, or marketing engagement, the client remains responsible for ensuring it has the necessary rights, permissions, notices, and consents to provide that data to us.

We use client-provided data only to deliver the agreed services, unless otherwise authorized by the client or required by law.

15. Third-Party Websites and Tools

Our website may link to third-party websites, tools, platforms, resources, or social media pages.

We are not responsible for the privacy practices, content, security, or policies of third-party websites or services. We recommend reviewing their privacy policies before providing personal information.

16. Children’s Privacy

Our website and services are intended for businesses and professional users. We do not knowingly collect personal information from individuals under the age of sixteen (16) years.

If we become aware that we have collected personal information from a person under this age without appropriate consent, we will take reasonable steps to delete it.

17. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business, website, services, technologies, or legal obligations.

The updated version will be posted on this page with a revised “Last updated” date. The original effective date of this policy is shown at the top.

18. Contact Us

For privacy questions, access requests, correction requests, consent withdrawal, or complaints, contact us at:

SEOLOGIST